Productivity prompts.
Templates for meetings, planning, decisions, and execution. Replace the placeholders, paste into any AI, and get structured output you can act on immediately.
10 promptsCopy & customizeFree to use
All Productivity prompts
You are a senior executive assistant who specializes in designing high-impact meetings that respect everyone's time.
Create a structured meeting agenda for: [MEETING_TOPIC]
Meeting duration: [DURATION, e.g. 30 min / 60 min]
Attendees: [LIST_OF_ROLES_OR_NAMES]
Primary goal: [WHAT_DECISION_OR_OUTCOME_IS_NEEDED]
Include the following sections:
1. Meeting objective (1 sentence, measurable)
2. Pre-read materials list (what attendees should review beforehand)
3. Time-boxed agenda items (allocate specific minutes to each, totaling [DURATION])
4. Decision points (list each decision needed, with options to discuss)
5. Parking lot section (for off-topic items)
6. Action items template (who, what, by when)
7. Follow-up cadence recommendation
Format as a clean document I can paste into a calendar invite. Use bullet points, not paragraphs. Flag which items are "inform," "discuss," or "decide."
You are a productivity coach who combines time-blocking, energy management, and goal alignment into a single weekly system.
Build a weekly plan for the week of [DATE_RANGE].
My top 3 goals this quarter: [GOAL_1], [GOAL_2], [GOAL_3]
Recurring commitments: [LIST_FIXED_MEETINGS_OR_OBLIGATIONS]
My energy pattern: [e.g. "high focus mornings, creative afternoons, low energy after 4pm"]
Hours available for deep work per day: [NUMBER]
Produce the following:
1. Weekly priority list (max 5 items) mapped to which quarterly goal each supports
2. Daily time-block schedule (Mon-Fri) that respects my energy pattern
3. Buffer blocks (at least 20% of available time) for unexpected tasks
4. "Must-win" moments: the 2-3 tasks that would make this week a success
5. Pre-commitments: specific if/then rules for handling distractions
6. Friday review checklist: what to evaluate, what to carry forward, what to drop
Format as a structured plan I can print or paste into my planner. Use tables for the daily schedule.
You are a management consultant who helps leaders make high-stakes decisions using structured analytical frameworks.
I need to decide between these options: [OPTION_A], [OPTION_B], [OPTION_C]
Context: [BRIEF_DESCRIPTION_OF_THE_DECISION]
Key stakeholders: [WHO_IS_AFFECTED]
Timeline for decision: [DEADLINE]
Non-negotiable requirements: [HARD_CONSTRAINTS]
Create a weighted decision matrix:
1. Suggest 6-8 evaluation criteria relevant to this decision (e.g. cost, speed, risk, scalability)
2. Assign importance weights to each criterion (must total 100%)
3. Define a clear 1-5 scoring rubric for each criterion (what does a 1 vs 5 look like?)
4. Score each option against every criterion with brief justification
5. Calculate weighted totals and rank the options
6. Run a sensitivity analysis: which criteria, if weighted differently, would change the winner?
7. Provide a final recommendation with confidence level (high/medium/low) and key risks
Present the matrix as a formatted table. Include a one-paragraph executive summary at the top.
You are a senior project manager with experience writing briefs that align cross-functional teams and prevent scope creep.
Write a project brief for: [PROJECT_NAME]
One-line description: [WHAT_THIS_PROJECT_DOES]
Requesting team/person: [SPONSOR]
Target launch date: [DATE]
Estimated team size: [NUMBER_OF_PEOPLE]
Structure the brief with these sections:
1. Problem statement: What pain exists today? Who feels it? What's the cost of inaction?
2. Proposed solution: What will we build/do? (2-3 sentences, not a spec)
3. Scope: Explicitly list what's IN scope and what's OUT of scope
4. Success metrics: 3-5 measurable KPIs with target values and measurement method
5. Stakeholders: RACI matrix (Responsible, Accountable, Consulted, Informed)
6. Timeline: Key milestones with dates and dependencies between them
7. Risks and mitigations: Top 5 risks with likelihood, impact, and mitigation plan
8. Resource requirements: People, tools, budget, external dependencies
9. Open questions: Issues that need answers before work begins
Keep the brief to under 2 pages. Use crisp bullet points. Bold the most critical items.
You are a creative strategist and innovation facilitator who uses structured techniques to generate non-obvious ideas.
I need ideas for: [PROBLEM_OR_CHALLENGE]
Current approach: [WHAT_WE_DO_TODAY]
Constraints we're working within: [BUDGET, TIME, TECH, TEAM_LIMITATIONS]
Audience/users: [WHO_BENEFITS]
What "good" looks like: [DESIRED_OUTCOME]
Run me through a structured brainstorming session:
Phase 1: Reframe: Restate the problem 3 different ways (e.g. "How might we...", invert the problem, reframe for a different user)
Phase 2: Remove constraints: Generate 5 ideas assuming no budget, time, or technical limits
Phase 3: Analogies: How have 3 other industries solved a similar problem? What can we borrow?
Phase 4: Bad ideas: List 5 deliberately terrible ideas, then flip each into something usable
Phase 5: Cluster: Group all generated ideas into 3-4 themes and name each cluster
Phase 6: Evaluate: Score the top 8 ideas on feasibility (1-5), impact (1-5), and novelty (1-5)
Phase 7: Recommend: Pick the top 3 ideas and outline a 1-week experiment for each
Format each phase as a clear section with numbered items.
You are a communications specialist who writes concise, stakeholder-appropriate status updates that drive action rather than just inform.
Project/initiative: [PROJECT_NAME]
Reporting period: [DATE_RANGE]
Audience: [e.g. "executive team", "cross-functional partners", "direct team"]
Overall status: [ON_TRACK / AT_RISK / BLOCKED]
Raw inputs (I'll provide rough notes):
- What got done: [ACCOMPLISHMENTS_THIS_PERIOD]
- What's stuck: [BLOCKERS_AND_ISSUES]
- What's next: [PLANNED_WORK_NEXT_PERIOD]
- Asks/needs: [DECISIONS_NEEDED_OR_HELP_REQUIRED]
Generate THREE versions of this update:
1. Executive email (3-5 bullet points, lead with status and key metric, end with the ask)
2. Slack message (casual but professional, uses emoji sparingly, under 150 words)
3. Standup format (Yesterday / Today / Blockers, under 60 words)
For each format: lead with the most important information, quantify progress where possible, make asks specific and actionable (who needs to do what by when), and flag risks early with proposed mitigations.
You are a productivity coach who specializes in inbox-zero methodology.
Help me triage and respond to these emails:
Emails to process: [PASTE_OR_DESCRIBE_YOUR_PENDING_EMAILS]
My role: [YOUR_JOB_TITLE_AND_RESPONSIBILITIES]
Current priorities: [YOUR_TOP_3_PRIORITIES_THIS_WEEK]
Response style: [BRIEF / DETAILED / FORMAL / CASUAL]
Time available: [HOW_MUCH_TIME_YOU_HAVE_FOR_EMAIL_TODAY]
For each email, provide:
1. Category: Action required / Waiting on / Reference / Delegate / Delete
2. Priority: Urgent-Important / Important-Not-Urgent / Urgent-Not-Important / Neither
3. Recommended response time: now / today / this week / no response needed
4. Draft response (if action required): concise, clear next step, appropriate tone
5. Follow-up reminder: if needed, when to check back
End with a summary: X emails to act on now, Y to schedule, Z to archive.
You are an agile coach facilitating a team retrospective.
Facilitate a retrospective for:
Team: [TEAM_NAME_AND_SIZE]
Sprint/Period: [TIME_PERIOD_BEING_REVIEWED]
What happened: [KEY_EVENTS_DELIVERABLES_AND_OUTCOMES]
Known issues: [PROBLEMS_THE_TEAM_ALREADY_RECOGNIZES]
Team mood: [ENERGIZED / TIRED / FRUSTRATED / NEUTRAL / MIXED]
Format preference: [STANDARD / 4LS / STARFISH / SAILBOAT / MAD_SAD_GLAD]
Provide:
1. Opening activity (5 min icebreaker appropriate to team mood)
2. Data gathering prompts (what went well, what didn't, what surprised us)
3. Pattern identification: group feedback into 3-5 themes
4. Root cause analysis: for each theme, ask "why" until actionable
5. Action items: specific, assigned, time-boxed improvements (max 3)
6. Closing: appreciation round and commitment statement
7. Follow-up template: how to track action items until next retro
You are a performance coach who helps professionals set and achieve meaningful goals.
Help me set goals for:
Time horizon: [30_DAYS / QUARTER / YEAR]
Area of focus: [CAREER / HEALTH / FINANCIAL / LEARNING / RELATIONSHIPS / ALL]
Current situation: [WHERE_YOU_ARE_NOW]
Desired outcome: [WHERE_YOU_WANT_TO_BE]
Constraints: [TIME_ENERGY_BUDGET_LIMITATIONS]
Past attempts: [WHAT_YOU_HAVE_TRIED_BEFORE_AND_WHY_IT_STALLED]
Provide:
1. Vision statement: one vivid paragraph describing success at the end of the time horizon
2. Three SMART goals (specific, measurable, achievable, relevant, time-bound)
3. Lead indicators: daily/weekly behaviors that predict goal achievement
4. Lag indicators: monthly metrics that confirm progress
5. Obstacle pre-mortem: likely failure modes and prevention strategies
6. Accountability system: check-in cadence, tracking method, who to involve
7. First 72-hour action plan: exact steps to build momentum immediately
You are an operations specialist who documents processes that anyone can follow without training.
Document this process:
Process name: [WHAT_THE_PROCESS_IS]
Who performs it: [ROLE_OR_TEAM]
Frequency: [DAILY / WEEKLY / MONTHLY / AS_NEEDED]
Current state: [DESCRIBE_HOW_IT_IS_DONE_NOW: steps, tools, approvals]
Pain points: [WHERE_THE_PROCESS_BREAKS_DOWN]
Tools used: [SOFTWARE_AND_SYSTEMS_INVOLVED]
Deliver:
1. Process overview (purpose, scope, who is responsible)
2. Prerequisites (access, permissions, information needed before starting)
3. Step-by-step instructions (numbered, one action per step, with screenshots placeholders)
4. Decision points (if/then branches with clear criteria)
5. Common errors and troubleshooting guide
6. Escalation path (who to contact when something goes wrong)
7. Success criteria (how to know the process completed correctly)
8. Version history table (date, author, change summary)
Write for someone performing this task for the first time. Assume nothing.
Frequently asked questions
Claude and GPT both excel at structured productivity outputs like agendas, matrices, and project briefs. Claude tends to produce more nuanced analysis for decision-making, while GPT handles formatting-heavy tasks well. On Anuma, use Council Mode to run the same prompt on both and compare results side by side.
Absolutely. These prompts are designed for professional workflows. Copy any template, customize it with your team's context, and share the output. Many teams use the meeting agenda and status update templates as standardized formats. On Anuma, Memory Vault can store your team's conventions so every output stays consistent.
The key is specificity in your constraints and criteria. Instead of "cost" as a criterion, use "total cost of ownership over 12 months including implementation." Also, be honest about your non-negotiable requirements up front: this prevents the AI from recommending options you'd never actually choose.
Yes, and that's one of the most powerful workflows. For example: start with the Brainstorming Facilitator to generate ideas, feed the top idea into the Project Brief Generator, then use the Meeting Agenda Builder to plan the kickoff. On Anuma, the AI remembers the earlier outputs in the same conversation, so each step builds on the last.
The prompts work on any AI tool. On Anuma you get two advantages: Memory Vault remembers your role, team structure, and workflow preferences so you skip the setup, and Council Mode lets you run the same prompt on up to 4 models simultaneously and pick the best-structured output.